The core functionality of Procure Master that's included with all packages, is the 'Procurement Portal'. This enables you to record and update key information about a procurement exercise as you move through the process.

This means that even when members of your procurement team are on unexpected leave, anyone with permitted access can view their in-progress procurements and establish exactly where in the process they are and what action is outstanding.

There is flexibility to tailor the information captured as part of the set-up process, however an example of the information captured includes:

At the end of the procurement process, simply click a 'Contract Information' tab and record all of the key information about your contract. You can also upload a copy of the contract and any other relevant documentation.

Contract information can be easily exported in a structured format for further analysis in applications such as MS Excel if necessary.

Examples of contract information that can be captured include:

The system has a built in Resource Model that will calculate how many staff your Procurement Department needs based on the amount of in-progress procurement activity.

You can also manually enter annual forecast volumes to calculate the average number of staff required over the course of a full year. Super handy if you plan on taking on more customers and need to see the impact on resource!

We recognise that not all Procurement Departments are the same so you will have complete control over the model configuration and can easily tweak it to suit how your departments operates to ensure the resource calculation is as accurate as possible.

The spend analytics module requires you to provide a raw extract of your Accounts Payable invoice data on a routine basis for us to upload into the system.

Quickly search and navigate large data sets and take advantage of the suite of ready-built charts and reporting capability.

Included in this module will be the creation and maintenance of any mapping tables you require (such as mapping your account codes to spend categories).

We'll also include 5 free developer days during the implementation phase to design and build any bespoke charts/reports you require.

We recognise the importance of an Organisation being able to effectively identify and assess risk - that's why we've created a specific 'Risk Management' module that we'll enable for a small amount extra.

This module will enable you to record pertinent information relating to risks and issues and calculate an overall 'risks score' based on a matrix of risk impact vs risk likelihood. The matrix can also be tailored to suit your specific business.

Capture causes and mitigatating actions relating to specific risks and assign risk owners who can provides updates and residual risk assessments at agreed review dates.